Backup & Disaster Recovery contract prices

Backup & Disaster Recovery: what local governments paid

Backup software and appliances, Microsoft 365 backup, immutable/cloud backup and DR services (Veeam, Rubrik, Cohesity, Barracuda and others).

6 records · 5 states · stated/derived annual cost ranges $55,191 – $106,534. Vendors: Barracuda, Cohesity, Howard Technology Solutions, Rubrik, Veeam.

City of Joliet, IL — Barracuda

Barracuda Cloud Backup + Cloud Archiving + Impersonation Protection, annual renewal

High confidence source re-checked 2026-11-01

Contract amount: $78,120 (Annual renewal)
Annual cost: $78,120
Term (years): 1
Date: 2025-02-18 (Legistar passed date)
Status: Passed
Category: Backup & Disaster Recovery
Notes: 2024 renewal for cloud backup only was $56,280.00 (ID 10658); 2025 adds archiving and impersonation protection, so not like-for-like.
Source: Primary (Legistar legislation title via public Web API) · record TSP-0105

City of Laramie, WY — Cohesity

Cohesity on-prem cluster + DataProtect (21 TB) + DataHawk/FortKnox (30 TB) + M365 backup (450 users), 60 months

Medium confidence source re-checked 2026-11-01

Contract amount: $275,954 (5-yr quote total)
Annual cost: $55,191 (derived average)
Term (years): 5
Date: 2024-07-02 (Quote date)
Status: Quote attached to agenda item
Category: Backup & Disaster Recovery
Notes: UNCERTAIN: quote includes an 'OPTIONAL DATAHAWK' section ($105,655.20 + $6,252.83 deploy); council action and whether the option was taken are not captured. Unit prices (60-month terms): DataProtect $1,157.77 per backend TB; M365 backup $160.60/user; DataHawk $3,521.84 per TB.
Source: Primary (vendor quote) · record TSP-0118

City of Gulf Shores, AL — Howard Technology Solutions

Assured Data Backup & Restoration: 27 TB server data + 375 Microsoft 365 users (20 GB mailboxes), 36 months

High confidence source re-checked 2026-11-01

Contract amount: $232,749 (3-yr total, billed monthly)
Annual cost: $77,583 (years 2-3 ($6,465.25/month); year 1 prorated $49,882.75)
Term (years): 3
Date: 2025-04-07 (Special council meeting (item summary dated 3/26/2025))
Status: Recommended (approve execution)
Category: Backup & Disaster Recovery
Notes: Replaces ThinkGard (acquired by VC3), which cost $6,536/month incl. separate O365 backup. Cost can change with storage usage. Derived: ~$239/month per server TB if all of it were server backup (it also covers 375 M365 users).
Source: Primary (agenda item summary) · record TSP-0116

City of Burnsville, MN — Rubrik

Rubrik data backup, recovery & security platform: hardware, software, implementation, training, 3 yrs support (36-month lease-to-own)

High confidence source re-checked 2026-11-01

Contract amount: $206,784 (36-month lease-to-own total)
Annual cost: $68,928 (annual lease payment)
Term (years): 3
Date: 2025-06-03
Status: Agenda report (staff recommends approval)
Category: Backup & Disaster Recovery
Notes: Product value $189,995.56 (CDW-G quote); competing Rubrik quote from Heartland Business Systems $231,415. Offsets: drops $20,000/yr old backup maintenance and $13,000/yr storage. Expected 5-yr life.
Source: Primary (agenda report + financing proposal) · record TSP-0117

City of Naperville, IL — Veeam

Veeam renewal, 1-yr

High confidence source re-checked 2026-11-01

Contract amount: $106,534 (1-yr NTE)
Annual cost: $106,534
Term (years): 1
Date: 2025-07-15 (Legistar passed date)
Status: Passed
Category: Backup & Disaster Recovery
Notes: License count not in title.
Source: Primary (Legistar legislation title via public Web API) · record TSP-0104

City of Little Rock, AR — Veeam

Veeam Backup & Recovery software renewal, 1-yr

High confidence source re-checked 2026-11-01

Contract amount: $70,459 (1-yr NTE (plus taxes and fees))
Annual cost: $70,459
Term (years): 1
Date: 2025-07-15
Status: Resolution on board agenda
Category: Backup & Disaster Recovery
Notes: License count not stated. CDW-G selected under Resolution 16,603 (Feb 2025).
Source: Primary (resolution) · record TSP-0109