Town of Smithtown, NY
Town in Suffolk County · High confidence · last checked 2026-11-01
- Population
- 116,228 (US Census Bureau, Vintage 2024 population estimates (sub-est2024), July 1, 2024; GEOID 3610368000)
- Employees
- 450 full-time, 169 part-time (2022 Census of Governments: Employment, source)
- Annual IT budget
- $2,473,198 (FY 2026; Adopted budget (derived sum of the town's IT department lines)) · source
- IT department
- Data Processing ($2,304,198); Data Processing Town Outside Village ($106,000); Web Site ($63,000)
- OSC actual spending (Central Data Processing)
- $1,482,225 (FY ending 2024-12-31)Personal Services $651,229; Equipment & Capital Outlay $18,269; Contractual $812,728
- IT share of operating spending
- 1.14% Derived: OSC Central Data Processing operating spending ÷ total operating expenditures ($130,470,192; excludes capital, trust & agency funds and interfund transfers), same OSC filing, FY ending 2024-12-31
- Links
- Official website · Agendas & minutes · Adopted budget
- Census government ID
- 33305200800000
- OSC municipal code
- 470378000000
- Notes
- Smithtown does not carry its IT department under the state's Central Data Processing account: IT is the 'Data Processing' department (General Fund) plus a matching Data Processing line in the Part-Town fund; the town uses the Central Data Processing line for its 'Web Site'. The 2024 actuals in the budget book (Data Processing $1,356,226.94 + Part-Town Data Processing $112,733.98 + Web Site $13,264.06 = $1,482,224.98) match the town's OSC Central Data Processing filing ($1,482,225) to the dollar, so the town reports its Data Processing lines to the state as Central Data Processing. Key 2026 lines: Software Licensing $472,200; Maintenance Contracts $590,500; Communications & Email $267,000. The adopted-budget publication labels the 2026 column 'TENTATIVE Stage'. Agenda items 2025-26 also include IT bonds ($507,500 computer hardware & software, 9/8/2026; $121,800, 1/22/2026), capital-project server replacements ($150,000, Public Safety, 7/14/2026) and a DHSES cyber grant ($49,732, 10/23/2025). The Town Comptroller audits claims, so no board-approved warrant/abstract is published.
IT deals (11)
Town of Smithtown, NY — Arctic Wolf
Arctic Wolf MDR renewal 2026-27 (380 Plus user licenses, sensors, O365 licenses, log retention, IR retainer)
High confidence source re-checked 2026-11-01
- Contract amount
- $106,416 (1-yr total (quote 'Total Investment'))
- Annual cost
- $106,416
- Term (years)
- 1
- Escalator
- +6.4% vs 2025-26 ($100,012.17)
- Date
- 2026-07-14 (Town Board meeting 7/14/2026)
- Status
- On Town Board agenda (renewal)
- Category
- SOC & MDR (Managed Detection & Response)
- Notes
- Plus user license $179.69/user/yr x 380 = $68,282.20 (was $167.23). Quote summary: hardware $14,541.12, software $72,084.76, subscription $19,789.90. Scanned PDF (OCR).
- Source
- Primary (AHEAD quote attached to agenda item) · record TSP-0121
Town of Smithtown, NY — CTR
Attendance on Demand time & attendance hosting and support (Core Municipal plan, up to 800 active employees)
High confidence source re-checked 2026-11-01
- Contract amount
- $24,000 (1-yr total (12 x $2,000))
- Annual cost
- $24,000
- Term (years)
- 1
- Date
- 2026-04-07 (Town Board meeting 4/7/2026; term 6/1/2026-5/31/2027)
- Status
- On Town Board agenda (renewal)
- Category
- ERP & Finance
- Notes
- $2,000/month. Scanned PDF (OCR).
- Source
- Primary (SHI quote attached to agenda item) · record TSP-0129
Town of Smithtown, NY — Cisco
Cisco Security EA 3.0: Duo Advantage (445 users) + Umbrella DNS Advantage (350 users) + enhanced support, 5-year enterprise agreement
High confidence source re-checked 2026-11-01
- Contract amount
- $181,405 (5-yr EA subtotal (quote))
- Annual cost
- $36,281 (derived: Duo $24,373.54 + Umbrella $10,353.70 + support $1,553.85 per year)
- Term (years)
- 5
- Date
- 2026-03-19 (Town Board meeting 3/19/2026; EA start 4/6/2026, CPA term 4/6/2026-4/5/2031)
- Status
- On Town Board agenda (renewal)
- Category
- Cybersecurity
- Notes
- Duo Advantage $54.772/user/yr x 445; Umbrella DNS Advantage $29.582/user/yr x 350. Quote notes $1,450.20 residual-value credit. Scanned PDF (OCR).
- Source
- Primary (SHI quote 27094134 attached to agenda item) · record TSP-0122
Town of Smithtown, NY — Datto
Datto SIRIS backup appliances with infinite cloud retention (two S6-24TB + one SIRIS), monthly service for 2026
High confidence source re-checked 2026-11-01
- Contract amount
- $90,162 (1-yr total incl. $110 shipping)
- Annual cost
- $90,162
- Term (years)
- 1
- Date
- 2025-12-02 (Town Board meeting 12/2/2025; coverage 1/1/2026-12/31/2026)
- Status
- On Town Board agenda (renewal)
- Category
- Backup & Disaster Recovery
- Notes
- S6-24TB with infinite cloud retention $2,030.59/month each (x2); SIRIS unit $3,443.19/month. Scanned PDF (OCR).
- Source
- Primary (SHI quote 26883030 attached to agenda item) · record TSP-0124
Town of Smithtown, NY — OpenGov
OpenGov Asset Management (Cartegraph) subscription: asset management, asset builder, transportation, stormwater, parks, facilities, signal, walkability domains + integration toolkit
High confidence source re-checked 2026-11-01
- Contract amount
- $105,014 (1-yr subscription (CPA 25-110))
- Annual cost
- $105,014
- Term (years)
- 1
- Escalator
- +5.6% vs 2025 ($99,458.04, CPA 25-012)
- Date
- 2025-12-02 (Town Board meeting 12/2/2025; term 1/1/2026-12/31/2026)
- Status
- On Town Board agenda (renewal)
- Category
- ERP & Finance
- Notes
- Priced by town budget band ('Between $100-150 Million'). Asset Management module $45,284.18 (2025: $42,888.19); Facilities domain $12,015.79. Scanned PDF (OCR).
- Source
- Primary (SHI quote 26452835 attached to agenda item) · record TSP-0125
Town of Smithtown, NY — Edmunds GovTech
Edmunds iTax tax collection software maintenance + iTax portal maintenance
High confidence source re-checked 2026-11-01
- Contract amount
- $30,762 (1-yr maintenance)
- Annual cost
- $30,762
- Term (years)
- 1
- Date
- 2025-11-13 (Town Board meeting 11/13/2025; CPA term 1/1/2026-12/31/2026)
- Status
- On Town Board agenda (renewal)
- Category
- ERP & Finance
- Notes
- iTax maintenance $26,139.23; iTax Portal maintenance $4,622.90. Scanned PDF (OCR).
- Source
- Primary (SHI quote attached to agenda item) · record TSP-0127
Town of Smithtown, NY — Proofpoint
Proofpoint email protection (TAP URL & attachment defense, URL isolation for VAPs) for 501 users + encryption for 100 users, 3 years
High confidence source re-checked 2026-11-01
- Contract amount
- $92,517 (3-yr total (CPA 25-095))
- Annual cost
- $29,963 (year 1 (quote): $28,922.73 + $1,040.00)
- Term (years)
- 3
- Escalator
- Per-user price steps $57.73 -> $59.24 -> $61.26 (about 2.6%-3.4%/yr)
- Date
- 2025-10-02 (Town Board meeting 10/2/2025; coverage 10/24/2025-10/23/2028)
- Status
- On Town Board agenda (purchase)
- Category
- Cybersecurity
- Notes
- Email protection $57.73/user/yr (yr 1) x 501; encryption $10.40/user/yr x 100. 3-yr value $92,517.23 per the contractor assessment form (CPA). Scanned PDF (OCR).
- Source
- Primary (SHI proposal attached to agenda item) · record TSP-0123
Town of Smithtown, NY — Springbrook
Springbrook financial software suite subscription (finance suite, purchase orders, fixed assets, advanced budgeting) + 330 hours professional services
High confidence source re-checked 2026-11-01
- Contract amount
- $136,109 (1-yr total incl. services)
- Annual cost
- $68,198 (derived: subscriptions only ($36,642.77 + $9,375.06 + $9,889.54 + $12,290.48))
- Setup / implementation
- $67,911
- Term (years)
- 1
- Date
- 2025-07-24 (Town Board meeting 7/24/2025; term 8/1/2025-7/31/2026)
- Status
- On Town Board agenda
- Category
- ERP & Finance
- Notes
- Professional services $205.79/hr (35+15+200+80 hrs). setup_fee = services total (derived). Separate KVS maintenance renewal 7/1/2024-6/30/2025: $33,418.50. Scanned PDF (OCR).
- Source
- Primary (SHI quote attached to agenda item) · record TSP-0126
Town of Smithtown, NY — Cisco Meraki
Meraki MX95 security appliances (x2) with 3-yr advanced security licenses + Catalyst C9300L switch with 3-yr Meraki license
High confidence source re-checked 2026-11-01
- Contract amount
- $22,869 (one-time purchase incl. 3-yr licenses)
- Term (years)
- 3
- Date
- 2025-07-15 (Town Board meeting 7/15/2025)
- Status
- On Town Board agenda (purchase)
- Category
- Networking
- Notes
- MX95 $3,426.94 each (retail $5,908.52); MX95 advanced security license 3-yr $6,402.33 each (retail $11,038.50); C9300L-24P $2,475.77. Second purchase 10/2/2025 (10 Catalyst 9164I APs, MS250-48FP, C9300L) $20,005.03. Scanned PDF (OCR).
- Source
- Primary (SHI quote attached to agenda item) · record TSP-0128
Town of Smithtown, NY — Arctic Wolf
Arctic Wolf MDR renewal: 380 Plus user licenses (Gold), 28 server licenses, 440 Office 365 user licenses, log retention, 18 sensors, IR JumpStart retainer
High confidence source re-checked 2026-11-01
- Contract amount
- $100,012 (1-yr total (quote 'Total Investment'))
- Annual cost
- $100,012
- Term (years)
- 1
- Escalator
- Renewed 2026-27 at $106,415.78 (user license $167.23 -> $179.69, +7.4%)
- Date
- 2025-05-06 (Town Board meeting 5/6/2025; term 7/1/2025-6/30/2026)
- Status
- On Town Board agenda (renewal)
- Category
- SOC & MDR (Managed Detection & Response)
- Notes
- Unit prices: Plus user license $167.23/user/yr; server license $169.40; MDR log retention $9.93/unit; O365 user license $16.31; 100-series sensor $941.13; 200-series sensor $1,978.79. Contractor assessment form (CPA 25-049) lists contract value $100,012.17, IT Dept. Scanned PDF (OCR).
- Source
- Primary (AHEAD quote Q-27047 attached to agenda item) · record TSP-0120
Town of Smithtown, NY — Carahsoft
Custom scoped professional services: cybersecurity advisory (initiation & planning, control gap assessment, deliverable creation)
Medium confidence source re-checked 2026-11-01
- Contract amount
- $165,500 (scoped milestone total (quote 55486696))
- Term (years)
- 1
- Date
- 2025-05-06 (Town Board meeting 5/6/2025; CPA 25-047 term 9/1/2025-8/30/2026, value $208,766.00 incl. a second $43,266.93 proposal)
- Status
- On Town Board agenda (renewal)
- Category
- Cybersecurity
- Notes
- UNCERTAIN: the underlying service provider is not named on the OCR'd pages. Milestones: 26% on SOW signature ($43,030), 29% at initiation ($47,995), 22.5% at control gap assessment, 22.5% at deliverables. Scanned PDF (OCR).
- Source
- Primary (Carahsoft proposal attached to agenda item) · record TSP-0130
IT payments
No line-item warrants, abstracts of audited claims or check registers found online for this government yet.